#OAWeek 2020 Publish Open Access at Springer and Wiley – The DEAL project

Einladung DEAL – ein Blick hinter die Kulissen tub.talk digital


Update: Slides for tub.talk DEAL – ein Blick hinter die Kulissen 23.10.2020


The DEAL contracts enables TUHH members to publish in the journals of the publishers SpringerNature and Wiley in Open Access and to access the journal offerings of both publishers for reading.

  1. Who stands for DEAL? And what does the the contract allow?
  2. What are your benefits as an author?
  3. What conditions are attached to a publication?
  4. When do you incur additional costs?
  5. How to apply for funding for a publication to be published under DEAL?
  6. Why Open Access and not ‘Opt-out’ = closed access?
  7. What about the financing of articles from other publishers?

Who stands for DEAL? And what does the contract allow?

In recent years, the DEAL project, the German Rectors’ Conference (HRK) on behalf of the Alliance of German Science Organisations, has negotiated transformation contracts with two large, commercial science publishers that further promote free access to research results. Contracts were concluded with the Wiley publishing house in 2019 and the SpringerNature publishing house at the beginning of 2020. The TUHH, as a participating institution of DEAL, has also joined them.

The contracts include a modified pricing model that provides for publication-based billing. As a result, the costs for subscription journals will no longer be covered as before, but the “Publish-and-Read” fee (PAR) will settle the publisher’s expenses based on a mixed calculation under DEAL. In addition to the “Publish” component for Open Access publications, the “Read” component of the contracts gives all participating institutions permanent full-text access to the publishers’ e-journal portfolio.

What are your benefits as an author?

Authors retain the exploitation rights to their publications and do not transfer them to the publisher. In addition, they reach a larger readership, because their publications are immediately and freely accessible worldwide to any scientist without embargo. Since the financing of the contract is handled centrally by the tub., authors do not have to worry about the financing after a successful peer review process in hybrid journals and completed submission procedure. The current situation is different for Gold Open Access journals. Here, the TUHH is seeking a financial contribution from authors through project funds.

What conditions are attached to a publication?

  • Most of the journals of the two publishers are part of the DEAL contract. However, there are exceptions: the Nature titles, for example, are not part of the contract! More detailed information can be found in the Springer journal list as well as the Gold OA journal list and the hybrid journals of Wiley.
  • The publication must fall under the Wiley article types or Springer article types.
  • Furthermore, the Corresponding Author must be a member of the TUHH and must prove this according to the new affiliation guidelines of the TUHH.
  • The preferred license type for publication is CC-BY. Individual journals from the publishers are currently only available under the limited licenses CC-BY-NC and CC-BY-NC-ND.

When do you incur additional costs?

  • Additional costs arise when the publisher can charge for additional services, such as color illustrations or excess length. These are billed directly to the author.
  • The financing agreed in the contract does not include articles in pure OA journals (Gold OA). Instead, authors of TUHH receive a 20% discount on the APCs. Billing is carried out centrally at the end of the year via the library, which then uses an internal settlement if necessary. Financing by the TUHH Publishing Fund in the library can be applied for if the conditions for funding are met.

How to apply for funding for a publication to be published under DEAL?

The Corresponding Author submits the publication to the hybrid journal alternatively to the selected OA journal of the publishers SpringerNature or Wiley and identifies him/herself there as a member of an authorized institution. By specifying the correct TUHH affiliation, the article is assigned to us to confirm that the costs can be settled centrally via the library at the end of the year. In order to get an overview of the costs under the DEAL contracts, an additional tu-internal application for funding should be submitted via our website.

Why Open Access and not ‘Opt-out’ = Closed Access?

It is possible not to publish the publication in Open Access (opt-out). The article then appears in Closed Access. This gives the publisher exclusive rights and the article is only accessible to subscribers of the journal. This option does not lead to a cost reduction for the TUHH! Therefore we recommend the publication in Open Access. A subsequent “OA-switching” without additional costs is possible with Wiley. Springer unfortunately does not offer this option.

What about the financing of articles from other publishers?

In addition to financing through the DEAL contracts, the tub. continues to provide a publication fund. Articles in pure OA magazines (Gold OA) can be financed from this publication fund. At IEEE, tub. has also pre-financed a contingent of 10 OA articles. This contingent can be used until the end of 2021. In the case of IOP, an article can also be published in OA until the end of 2020, which has already been co-financed under a licensing agreement.

Further information on the DEAL project at the TUHH as well as information on publishing under Wiley and Springer can be found on our website DEAL at the TUHH. In addition, the DEAL project provides a general overview and up-to-date information on the DEAL contracts. If you have any questions please contact the team openaccess@tuhh.de.


More about the Open Access Week 2020:

#OAWeek2020 TORE – a service for you

The research information system TUHH Open Research (TORE) – a Service for you.
Update: tub.talk slides TORE – ein Service für Sie

Research Information System and Repository

TUHH Open Research (TORE) is a combined repository and research information system that provides a service for the scientists of the TUHH.

In TORE with its repository function, full texts of publications can be stored. They receive a DOI and thus become citable. Preprints and doctoral theses are entered as first publications, publications with accepted manuscripts and Open Access with the publisher PDF can also be entered in TORE. In TORE you can also publish your research data with a DOI.

As the research information system of the TUHH, TORE has been mapping the institutes and researchers, publications, third-party funded projects and collaborations of the institutes since 2019. Project data is transferred from the Third-Party Funding Department into TORE and can be edited and activated by project leaders and FIS representatives of the institutes. The library, as the operator of TORE, enters recent TUHH publications for the scientists, which are provided by Scopus. Missing publications can be entered by yourself: e.g. scientific articles, conference contributions, book contributions and books, doctoral theses as well as posters.

TORE is accessible wordwide at tore.tuhh.de without registration. Continue reading

#OAWeek2020 Single-Source-Publishing with Swapfire and OJS

The project Modern Publishing – part of the Hamburg Open Science (HOS) program – combines the many years of experience of the Hamburg University of Technology (TUHH) and the Hamburg State and University Library (SUB). Both institutions started their collaboration in 2019 to develop a process chain for Single-Source-Publishing based on open source solutions such as GitLab and Open Journal Systems. In addition to aspects of collaboration and participation, the focus is also on automatisms for generating different formats of a publication.

First architectural design (2019)

At the Open Access Days 2019 (OA Days), the first draft of the sociotechnical system and its components of the tool chain – Markdown, pandoc-scholar, GitLab, Docker, Hypothes.is and OJS – were presented during the poster session::

OATage2019

Ill.: Poster for the OA-Days 2019 (Source: https://zenodo.org/record/3267474#.X4m5YC-201I).

 

The writing and publishing process is divided into three phases: the writing, the pre-submission and the submission stage (see Dürkop / Hagen 2019). The writing stage includes the writing process of one or more authors, which leads to a first draft of the text. The pre-submission stage is the phase before the submission, in which different tools are used to generate different formats. Collaborative feedback processes allow a quality control of the contribution before it is transferred to the target system in the desired or required formats as part of the submission stage – in case of our project OJS.

As part of the tool marketplace at the OA Days 2019, interested parties were able to gain further insights. For the project team, the direct exchange with professional colleagues was particularly valuable. This way the process chain and its flexibility could be developed further with different perspectives in mind.

Architectural draft (2020)

The result of the continuing work is Single-Source-Publishing with Swapfire and OJS, which will also be presented as part of our Open-Access-Week workshop (workshop registration) by Tim Boxhammer (SUB HH), Axel Dürkop (tub.), Florian Hagen (tub.), Albert Krewinkel ( tub.) and Isabella Meinecke (SUB HH) today from 2:00 p.m. to 5:30 p.m.:

Prozesskette SWAPFIRE

Ill.: Single-Source-Publishing with Swapfire and OJS (Source: https://doi.org/10.15480/882.2902).

 

The representation – in the form of a vortex or a kind of snail – shows a workflow of the project for Single-Source-Publishing of a journal publication. Markdown texts are converted into PDF and HTML files with the help of static site generators and converters – depending on which target formats (e.g. journal articles, but also teaching-learning scripts or websites) are needed.

The process chain is divided into seven steps:

  • 1. Authors submit article texts, metadata and references in OJS.
  • 2. Following an assessment, the submitted document – if it is available as a DOCX file, for example – is converted into a Markdown file with Pandoc.
  • 3. After the conversion process has been completed, the text corpus must be checked and edited manually.
  • 4. As part of step 4, the references are prepared for the use of the submitted BibLaTeX file.
  • 5. With the help of Netlify CMS the metadata is recorded.
  • 6. Formats such as HTML or PDF are continuously produced with GitLab (universal content management system), Docker (container virtualization) and pandoc-scholar (format conversion).
  • 7. The final files are finally uploaded to OJS and published.

 

Practical application and workshop

In practice, the different possibilities of the process chain were tested with specialist colleagues inside at the TUHH and beyond. Most recently, the freely available and peer-reviewed scientific journal kommunikation@gesellschaft – which has carried out research regarding information and communication technologies for 20 years – was relaunched according to Open Access and Open Science standards using the method shown above.

The project team is looking forward to the workshop and is always open to questions and suggestions.

 

Further information on the Modern Publishing project:
https://oa-pub.hos.tuhh.de/en/

 


More about the Open Access Week 2020:

#OAWeek2020 Open Access at TUHH in figures

Today at 2 pm in tub.talk digital you can expect an interview on the financing of publishing journal articles in Open Access. Please register at https://t1p.de/12xl

  • How many articles are published Open Access at the TU Hamburg? Who publishes Open Access at TUHH?
  • Which authors have received financial support from the TU Library since the TUHH Open Access Fund was established?
  • Which funds to finance Open Access at the TUHH go to which publishers?
  • What is the proportion of Open Access publications in the TUHH’s total output?

This article provides you with information to answer the above questions. Continue reading

#OAWeek2020: Final spurt for Hamburg Open Science

Prof. Andreas Timm-Giel, Acting President of TUHH, opens this year’s Open Access Week with a video statement in which he argues that science should be open and FAIR.

Hamburg Open Science started with the aim that research results and data from research institutions in Hamburg, which were created with funds from government research funding, should be freely accessible and easy to find. Open access to scientific knowledge and materials is fundamental in a networked world and shapes the science policy debate. National and international donors such as the European Commission, the Federal Ministry of Education and Research and the German Research Foundation demand free access to research results and the long-term preservation of research data. With the Hamburg Open Science program, the Hamburg Senate enables universities to participate in current science policy developments and to actively shape the cultural change in science towards more transparency and openness. Continue reading

New to the library? 5. eBooks

In addition to the print editions, numerous titles are also or only electronically available. In the catalogue these can be recognised by the button “Volltext@TUHH”. The link to this button leads to the download offer of the respective publisher.

The contents can be downloaded as PDF (partly also as EPUB), either article by article or as a whole book, depending on the publisher’s specifications. For licensing reasons, this is only possible from the TUHH Intranet.

Students of the TUHH can use eBooks through the university intranet. At present, this is possible either via a computer on campus or while being in the TUHH’s Wlan.

You can also access our eMedia from home – but you must have a VPN connection for this. Most publishers now also offer authentication via the single sign-on “Shibboleth”. You do not need a VPN connection for that.

Instructions for using the eMedia in the campus network and from home can be found here!


More information:

New to the library? 4. tub.find

Our catalogue tub.find helps you to find the information you need for your studies. It lists over 450,000 media with their location and availability at the tub. – all at one glance!

That means the list of results already shows you what can be borrowed, requested or reserved (free of charge).

In tub.find itself you can limit your results according to criteria such as ‘author’, ‘year of publication’ or ‘language’.

We offer two Lists (tabs):

  • Books, eBooks with textbooks
  • magazines (printed and electronic)

You can order the media in our magazine free of charge by clicking the button ‘place request’. If you do this before 2pm, we will put the ordered media on our pick-up shelf until 3pm on the same day.

To assist you in your search, we have created a page with search tips. Still can’t find what you’re looking for? Contact us – we’ll be happy to help you by e-mail or telephone!


More information:

New to the library? 3. Textbook Collection

Textbook collectionIntroductury literature to start studying or even for the first exams, can be found in the textbook collection in the left area of the reading room on the ground floor. The books are in alphabetical order of the subject groups.The first shelf block begins with Agricultural Sciences (AG), in the middle block can be found Mathematics (MA) and Mechanical Engineering (MS), on the window side rear follow for example Process Technology (VT) and Materials Sciences (WK).

In the textbook collection there are often a large number of circulating library copies of one title. That way we can provide as many students as possible with copies.

If you can’t find any more loan copies, there are other possibilities: search the catalogue under the author and title for an electronic edition. In any case, there is at least one “reference copy” for each textbook title. This may not be borrowed, so that it can always be used in the reading room during opening hours. To work with the book, please reserve a place in the reading room!

And it is always possible to send us a book request for purchase by the library!


More information:

New to the library? 2. Loans

You can borrow books from the white self-check-out machines. Only a few books, so-called reference copies, as well as journals are not available for loan. Check out and returns of media on the machine are possible throughout the opening hours from 8am to 2pm and 3pm to to 9pm.

You will find the machines in the entrance area. This is how borrowing works:

1. Simply place books on the machine (also in stacks)
2. Tap on “Lending
3. Read or type in the barcode of the library card
4. Enter the password using the screen or keyboard
5. After the booking you close your account by clicking on “Done”.

Both lending and returning media are possible at the vending machines. By the way, returning media works without a library card or authentication.

Due to current hygiene regulations, only a certain number of users* can be admitted to the library at the same time. For users who do not have a table reservation, the maximum length of stay is 20 minutes. More information can be found in our blog post ‘Opening the library in times of #COVID-19‘.

Returns

Books from our library can be returned to our self check-out counters. No library card is required. In the evening, there is also a return box for interlibrary loans and books from the State and University Library of Hamburg. Returning books by mail is at your own risk.

Books borrowed here can also be returned to the Hamburg State and University Library. Conversely, books borrowed from the State and University Library Hamburg can be returned to us – in the evening please use our white return box at the entrance.

Extending loan periods

If the book is not reserved, you can extend the loan period up to eight times online in your library account. But please note: Please note the end of the loan period! As soon as the loan period has expired, the borrowed book cannot be renewed and fees will be charged. We therefore recommend that you renew one or two days before the loan period ends if you wish to keep your book a little longer.

Ordered books

You have probably already noticed it – our pick-up shelf next to the Servicepoint.

You will find titles requested from the magazine via our catalogue in the pick-up shelf. If you request the titles by 2pm, you can pick them up from 3pm on the same day. These media are available there for you for 7 working days. Reserved titles can also be picked up there within 7 days. On the collection shelf you will find all the media you have ordered under the first letter of your surname and the last 4 digits of your library card. If you want to take the book with you, please borrow it from the self-service check-out machine.


More information:

New to the library? 1. Library Card

The front of the library card says 'Stay TUned'.The back of the library card shows the bardcode and the card-number.If you want to use the University Library, either to borrow media or as a workspace, you need a library card. You can then use the books on campus or at home.

This card is free of charge for students of the TUHH. However, you must first apply for it on our website before you can come to the library in person to pick it up. The registration is best done from home. You can find the online registration form here.

You can pick up your library card after registering at the ServicePoint in the university library on Mon-Thu 9am-2pm and 3-7 pm, Fridays until 6 pm. Please bring the following with you:

  • identity card or passport including confirmation of registration
  • Student ID (or certificate of enrolment or confirmation of enrolment or HVV semester ticket)

A valid e-mail address is very important for a smooth service – for example for the reminder e-mails at the end of the loan period!

With your library card you can log on to our website and view your account. There you will get an overview of your current loans and reservations. You can also extend the loan periods up to eight times if you still need the books.

Currently, the library card also serves to register your stay in the library. Students at the TUHH can reserve a desk for certain times. Without a reservation, a visit to the library is limited to 20 minutes


More information: