#OAWeek2022: Self-Archiving in Open Access – A consulting interview

Done: The hard-earned research results have been accepted as an article. Finally, everyone can read and discuss it. Or not? The article has been accepted by a journal that can only be read by those who have a subscription to it. Paywall is what we call it. The journal is good, the article is good, but how can colleagues without access now read it anyway? One possibility is the self-archiving on an institutional repository.

How exactly the whole process works and what needs to be taken into account in the case of self-archiving is a recurring topic in the daily consulting work of the Open Access Team. The following illustration shows the resulting conversation between the Open Access Team and a scientist:

Librarian: You have several options in this case. On the one hand, Elsevier offers fully open access journals. Here, your article is immediately freely available worldwide. You can apply for funding for the Article Processing Charges through our Publishing Fund.

Scientist: Unfortunately, my journal is not a fully open access journal. Nevertheless, is there a way to make the article freely accessible?

Librarian: Absolutely! You can secondary publish it through our repository.

Scientist: That sounds interesting. Is there anything to keep in mind?

Librarian: Yes, each publisher has certain conditions for self-archiving. The best thing for us to do is to take a look at your journal via Sherpa/Romeo. Here you can see what conditions have to be followed.

Scientist: I hadn’t even heard of that. Thanks a lot. It says that I can upload the accepted version to an institutional repository with the license CC-BY-NC-ND after an embargo of 24 months. What exactly is meant by “accepted version”?

Librarian: This is the version accepted for publication. Often it is also called “Accepted Manuscript”. It contains all changes and adjustments after the peer review. So in terms of content, it is identical to the later publication. What is missing is the publisher’s layout, which would be the “Published Version” or “Version of Record”, you are usually not allowed to use this.

Scientist: All right and how do I continue now?

Librarian: You can use TUHH Open Resesearch – we usually say TORE – to make your article freely available to anyone interested.

Scientist: I’ve heard of TORE before. *thinking*

Librarian: This is the research information system and repository at TUHH. Here you can upload your research results. The benefit is that your documents are permanently provided with a stable link and a unique, permanent identifier.

Scientists: And how exactly do I upload the article to TORE? Can I do that myself?

Librarian: Under the menu point “Publish” you can enter all metadata like title, authors, journal, DOI. It is important that you select the correct license. Then upload your document and set the embargo period in “Access Settings”.

Scientist: After the embargo is over, will the PDF be unlocked automatically?

Librarian: Exactly! At first, only the metadata will be available. Once the embargo expires, the PDF will be available to everyone worldwide. Until then, however, there is a “Request a Copy” button that colleagues can use to request the article from you.

Scientist: That sounds great! Thanks for the infomation.

Librarian: And don’t worry, the library will do a preliminary copyright check before publishing.

Scientists: What if I want to read an article myself and there is a paywall? Is there any way to get access?

Librarian: Unfortunately, we do not offer access to Elsevier journals at the moment. There are currently plans for a nationwide negotiation. But you can search for open access versions and install, for example, various browser plug-ins such as “Unpaywall” or the “Open Access Button“. If there is a freely available version of the article, they will forward you directly.

Scientist: And if there is no secondary publication of the article yet?

Librarian: Then you can contact our interlibrary loan. Our colleagues can usually get the article for you this way. Otherwise, there are also express delivery services that we can use to get the article for you.

Scientist: Thank you very much. Now all questions are clarified for me!

Librarian: I’m glad to hear that! You can always contact us at openaccess@tuhh.de or come to our virtual consultation hours via Zoom (identification code: 347349) on Fridays from 10:00 – 10:30.

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#OAWeek2022: Questions about Open Access? Virtual Open Access consultation hours next Friday

Since March 2022, the University Library (tub.) has offered an open, virtual consultation hour on Open Access every Friday from 10:00 to 10:30. This is also the case during this Open Access Week 2022 – bring your questions on Friday, we will be happy to advise you on publishing in Open Access.

Ask me about Open Access
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#OAWeek2022: The PDF is not enough: Why science needs open formats

Contribution from Axel Dürkop und Florian Hagen

During the project period from 2019 to 2021, the Modern Publishing project bundled many years of experience of the Hamburg University of Technology (TUHH) and the Hamburg State and University Library (SUB) as part of the Hamburg Open Science (HOS) initiative. The goal: The development of a socio-technical system for single source publishing, i.e. for the generation of different output formats from one source format. This was based on open source solutions such as GitLab and Open Journal Systems (OJS) to enable an open alternative approach to publishing scientific results compared to commercial and proprietary publishing offerings.

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#OAWeek2022: Free the world climate report together

A contribution by Axel Dürkop and Axel Dürkop

One of the most important sources of information on the subject of climate is the UN’s IPCC reports. These are published approximately every five years. The Sixth Assessment Report (AR6) from the Intergovernmental Panel on Climate Change (IPCC) was published in 2021 and 2022 in various volumes, unfortunately in the form of PDF files. This makes it difficult for people and machines to read, as well as to use them as widely as possible. The fact that parts of the reports are gradually being supplied in HTML format is encouraging.

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#OAWeek2022: Welcome to Open Access Week at the TU Hamburg

Every year, the international Open Access Week takes place at the end of October. Institutions around the world promote free access to scientific results. Open Access stands for worldwide free access to literature, free of charge, reusable and without technical or legal barriers.

Open for Climate Justice

The motto of this year’s Open Access Week is “Open for Climate Justice” – because addressing the climate crisis requires the rapid exchange of knowledge across geographic, economic, and disciplinary boundaries.

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From 2023, TUHH researchers can publish free of charge in PLOS journals

Participation in the PLOS-TIB consortium (2023-2024)

The TUHH University Library (tub.) participates in the consortium between PLOS (Public Library of Science) and TIB Hannover. Researchers at TUHH thus have the opportunity to publish an unlimited number of articles in 17 PLOS journals at no additional cost. The offer includes, among others, the following titles:

  • PLOS Biology,
  • PLOS Climate,
  • PLOS Computational Biology,
  • PLOS Digital Health,
  • PLOS Genetics,
  • PLOS Global Public Health,
  • PLOS Medicine,
  • PLOS Neglected Tropical Diseases,
  • PLOS One,
  • PLOS Pathogens,
  • PLOS Sustainablility and Transformation,
  • PLOS Water
  • (+5 new journals in 2023)
  • PLOS Biology
  • PLOS Digital Health
  • PLOS One

Participation in the PLOS consortium costs $7,500 per year. With APCs (Article Processing Charges) of $2,100 to $5,300, this already pays off with two to four articles per year. Therefore, we had asked professors and senior engineers of the TUHH in advance for their assessment of a publication in PLOS. This turned out to be positive.

Survey results on the PLOS offer

When it comes to publishing journal articles, funding for journal subscriptions is increasingly shifting towards funding for the individual article via APCs, which are borne by the authors* or their institutions. Therefore, when entering into contracts, it is important for tub. to know not only whether you want to read certain journals, but also whether you plan to publish there. In the course of this, professors* as well as senior engineers* were interviewed about the PLOS offer via a six-question questionnaire between 23.08.2022 and 06.09.2022. The aim was to find out which reasons speak for or against a publication by TUHH members in PLOS publications.

With 25 questionnaires fully completed, it was determined that …

  • … 9 respondents have already heard of PLOS, 16 people have not heard of PLOS before participating in the survey.
  • … 5 of the 25 survey participants have already published in PLOS.
  • … 8 or 9 survey participants are individually in favor of a publication in PLOS, while a publication is out of the question for 16 participants.

Why is publication considered or not?

In order to learn more about the motives of TUHH researchers, the question “Is publication an option for me?” gave the opportunity to provide detailed insights via free-text answers. Proponents emphasized, among other things, that the interdisciplinary orientation of the journals offered is appreciated and that they are open access. Also in favor were good peer review processes, high impact factors, the simplicity of the publication processes, and the reputation of the journals offered.

In the course of the survey, the participants also had the opportunity for further comments. A more comprehensive commentary deals with the advantages of open access and PLOS publications:

Since an OA for scientific contributions is becoming more and more important nowadays, I would summarize by saying that it would make sense to invest this money in PLOS publications, with the aim of increasing the quantitative visibility of the scientific work of the TUHH. From my own experience I can say that publications that I have published via PLOS so far seem to have been more visible than those published in smaller, more discipline-specific journals and were therefore also cited more frequently – albeit in a more general context.

Further information on participation in the PLOS consortium

PLOS and TIB will organize a webinar on the submission process (“Author Workflow”) and on reporting. Two dates with identical content will be offered. Registration is not necessary:

Do you have questions about PLOS or other TU Library open access offerings?

Good to know:

  • The library supports the funding of articles in purely open access journals through its publication fund.
  • At TUHH, there are currently agreements on Open Access with four other publishers
Ask me about Open Access

Open Access Team of TUHH
Envelope-Icon openaccess@tuhh.de

Please also feel free to take part in our Open Access consultation hours via Zoom (identification code: 347349) if you have questions regarding Open Access (every Friday from 10:00 am to 10:30 am).

Open Access: Extension of the DEAL contract with Springer Nature

The DEAL contract with Springer Nature was extended for another year until December 31, 2023. There are no changes to the content of the contract.

CC BY 4.0 Projekt Deal

In view of the positive outcome of the DEAL-Springer Nature agreement, the shareholders of MPDL Services gGmbH have confirmed the contractually agreed option to extend the agreement for a 4th year. The nationwide DEAL agreement with Springer Nature has enabled Open Access for more than 12% of the research articles published annually in Germany over the last three years. Scientists, policy makers, health and education workers, and anyone with internet access worldwide can benefit from the latest findings of German research.

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Diamonds as a way out of the crisis? A (partial) look at Diamond Open Access and the OA color palette

The Open Access movement is a comparatively young movement. It developed in the 1990s as a result of the so-called journal crisis. During this crisis, prices rose, especially in STEM subjects – a collective term for professions or fields of study in mathematics, computer science, natural sciences and technology, which are also referred to as MINT subjects in Germany. At the same time, library budgets stagnated or shrank. One consequence: the number of paid journal subscriptions declined. Publishers tried to compensate for this loss of revenue with further price increases – a cycle that Open Access wants to break.

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# OAWeek2021: tub.torials – a review of thoughts, ideas, and materials on openness in science, research, and teaching

In April 2019, the tub. launched the HOOU project (Hamburg Open Online University) tub.torials. The goal: to contribute a small part to more exchange on and about openness in science, research and teaching. The term „tub.torials“ is composed of the abbreviation of the University Library of the Hamburg University of Technology (tub.) and the term „tutorials“ (a kind of instruction manual that explains topics, processes and functions in various forms such as text, film or other formats). Part of the project was a blog offering that will continue to provide regular contributions from the entire life cycle of scientific communication after the project ends in December 2020.

Introductory videos, tip collections and guest posts

Various open educational materials have been shared here over the past three calendar years. These include small collections of tips (e.g. tips for the start of the semester) as well as insights into ideas, experiences, events attended and workflows in everyday work via individual contributions (e.g. to Digitaltag 2021 and stARTcamp 2021) as well as formats such as monthly notes.

On the other hand, first steps with open applications (among others an introduction to Zotero, video recording with OBS or video recording with Shotcut) and insights into – from the tub. – offered events such as the bachelor seminar „Scientific Work“ were shared. The latter was often the inspiration for educational materials such as the Open Science Umbrella or a questionnaire to examine one’s own writing habits.

Looking back, the #Notizschreibwochen2020 series of articles was particularly exciting, in which guest authors from different areas of teaching, learning, science, and research shared their own methods and approaches to note-taking. Also very enriching: the many individual impressions and perspectives of students on topics such as the first online semester at the university or the topics of digitization and sustainability.

One of the highlights of 2021 will certainly be the Open Access publication „More than 77 tips for scientific work“, for which it was possible to build on experiences of the HOS project (Hamburg Open Science) Modern Publishing with applications such as GitLab and pandoc for the technical implementation.

Sharing is caring – what does the future hold?

What most of the publications on tub.torials have in common is mutual inspiration. Whether it’s guest posts with new perspectives on a topic, working together on texts, or exchanging ideas on publications. Whether it’s exchanging ideas and feedback via the comment function, at digital and analog events, by e-mail or via social media, the open interaction between us (and hopefully externally as well) always sparks new ideas. And so it is also a wish and goal of tub. in the future to offer an opportunity for exchange through the open sharing of experiences and impressions and to support courage and openness to try out new things. True to the motto: „It matters how we open knowledge“.

CC BY 4.0
Further use as OER explicitly permitted: This work and its contents are – unless otherwise stated – licensed under CC BY 4.0. Citation according to TULLU rule please as follows: OAWeek2021: tub.torials – a review of thoughts, ideas, and materials on openness in science, research, and teaching by Florian Hagen, license: CC BY 4.0. Release of the images „Blog posts“, „Cooperation“ and „Inspiration“ used in the text under CC0/Public Domain. Optional note according to TULLU rule: „Blog posts“/ „Cooperation“/ „Inspiration“ by Florian Hagen, released as: CC0/Public Domain. Post image „Paper balls“ by Florian Hagen, license: CC BY 4.0